Thousands of ChatGPT Conversations Available Online

October 14, 2025

What Employers Need to Know

In this blog, we explore how a short-lived ChatGPT feature left over 100,000 conversations searchable online and why that should matter to employers handling AI-generated content.


What Happened?


Open AI briefly introduced a feature that let users share ChatGPT conversations via a special link. There was a checkbox option to make these chats discoverable by search engines like Google. Many users, unaware of the implications, left that box ticked. As a result, over 100,000 conversations, including some deeply personal or sensitive discussions, were accidentally made searchable on the public internet.


When the scale of the exposure became clear, OpenAI quickly disabled the feature and began working with search engines to remove the indexed content. However, once something is online, especially in cached form, it's incredibly difficult to completely erase. This incident underscores how easily private or business-related AI content can slip into the public domain.


Why Employers Should Care


This situation shines a light on three critical considerations for businesses:


1. Privacy Isn’t Guaranteed Just Because It’s Digital
AI chats might feel private in the moment, but shared links, even unintentionally, can become public records. If confidential discussions around strategy, client information, or internal operations are shared with ChatGPT, there's a risk they could end up in search results.


2. Transparency Hinges on Process, Not Intention
Employers must distinguish between intent and outcome. Well-meaning use of AI doesn’t absolve an organisation of responsibility. Everyone using AI tools should understand the implications of sharing content, especially publicly accessible content.


3. Proactive Policies Are Your Best Defence
Right now, recovering indexed content is time-consuming and sometimes impossible. Clear internal policies and training around AI tool usage, especially protocols around sharing, are essential to protect sensitive information from being inadvertently exposed.


How MSS — The HR People Can Help


MSS is here to guide Irish organisations through the complexities of using AI tools responsibly:

  • Developing AI Usage Policies - Defining when, how, and in what form AI-generated content can be shared internally or externally.
  • Training Teams on Privacy Best Practices - Ensuring staff understand the privacy implications of sharing content via AI tools.
  • Incident Awareness and Best Practice - Helping organisations understand the risks if confidential content is accidentally shared, and putting clear internal procedures in place to prevent accidental exposure in the first place.
  • Drafting Communication Protocols - Offering messaging templates and guidance for safe, compliant AI use across HR, marketing, and operations.


Let’s make AI work safely for your organisation. MSS The HR People can provide guidance and best practice advice to help you understand the risks and put simple, effective controls in place to protect your business and its data.


MSS The HR People info@mssthehrpeople.ie Phone: 01 8870690

 


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In this blog, we explore a recent WRC ruling where a school was ordered to pay €85,000 in compensation after a teacher was discriminated against during an interview. The case highlights how even seemingly harmless remarks can have serious legal consequences for employers. What Actually Happened? Employee, Emily Williams, who had been working at the school under fixed-term contract and had two years’ experience there, was on maternity leave when a permanent teaching post arose. She was neither notified nor considered, even though she was eligible. Instead, the school awarded the role to a less-experienced colleague not on leave. During a subsequent interview for a fixed-term position, the principal congratulated Williams on the birth of her baby and added: “You really should enjoy every moment at home with the baby.” Williams felt the comment was unprofessional and likely influenced the outcome against her as she had learned she was unsuccessful the very next day. Why the WRC Ruled It Was Discrimination The WRC adjudicator found that: The principal’s comment, made before scoring was complete, was inappropriate and highlighted Williams’ family status. The school could not justify why a less-experienced teacher was chosen. Their claim that it was based on prior interview scores was unsupported, with no clear process to back it up. One interviewer even adjusted a score for Williams downward without explanation, further undermining the credibility of the decision. Given these failures, the WRC concluded that Williams had established a clear case of discrimination on grounds of family status. She was awarded €85,000 in compensation, with the adjudicator stressing the importance of deterrence in cases like this. Why This Ruling Matters for Employers This case underscores three vital lessons for HR and hiring managers. First, keep personal matters out of formal interviews. Even a well-meaning comment can suggest bias or influence the panel. The interview must remain strictly professional. Second, ensure documentation and process are watertight. Reliable scoring systems, consistent policies, and clear records are essential. Without them, hiring decisions become legally and reputationally vulnerable. Finally, fairness must be more than form, it must be function. Interviews should be blind to protected statuses such as family or maternity, and all decisions must be transparent and defensible. How MSS The HR People Can Help MSS is here to help Irish businesses avoid situations like this: Designing discrimination-safe interview processes, from structuring interview panels to defining scoring metrics Training hiring panels on unconscious bias and employment equality legislation Developing clear recruitment communication policies that avoid risks around maternity or other protected characteristics Providing support and representation if a dispute arises before the WRC  Let’s ensure recruitment is fair, transparent, and free of unintended prejudice. Reach out to MSS The HR People, and we’ll help you build safe, compliant hiring practices. MSS The HR People info@mssthehrpeople.ie Ph: 01 8870690